New Brunswick Faculty Council Bylaws
(as revised July, 2017)
The New Brunswick Faculty Council is the principal faculty body from which the New Brunswick Chancellor seeks advice and to which the Chancellor is accountable on New Brunswick-wide academic policy issues. The Faculty Council recognizes the role and appropriate responsibilities of a variety of other avenues for faculty advice and consultation in New Brunswick, including departmental, unit and school faculties and other standing and ad hoc committees.
The New Brunswick-wide issues on which the Council advises and the New Brunswick Chancellor is accountable encompass such matters as academic regulations, admissions and academic standards, budgetary priorities, curricula, academic support programs, class schedules, graduation requirements, academic integrity policies, libraries, academic personnel policies, physical plant and services, student affairs, academic computing, and research.
The Council is responsible for gathering the views of the faculty on matters of academic policy and communicating them to the New Brunswick Chancellor effectively and constructively. The Chancellor is expected to consult with and seek the advice of the Council Chair in making appointments of faculty to New Brunswick-wide committees and in making appointments of New Brunswick faculty to University committees.
II. Election, Representation, and Composition
1. Faculty eligible to participate in Council elections and to serve as voting Council representatives (such faculty are henceforth referred to in this document as "faculty members") include all full-time Rutgers University faculty based at Rutgers â€“ New Brunswick and also faculty members in dual-unit faculties whose principal duties are in New Brunswick. In addition, two representatives of part-time faculty serve on the Council, as specified in #7 below.
2. Individuals whose primary line assignment explicitly removes them from the faculty during their term of appointment (deans, associate deans, and other administrative officers) are not eligible to participate in Council elections or to serve as Council representatives during their terms of administrative appointment.
3. Within faculties and schools, each department elects one representative to the Council.
4. The Graduate School – New Brunswick has two Council representatives elected by and from the Graduate Faculty eligible to participate in Council elections.
5. The faculty of the independent research institutes in New Brunswick/Piscataway shall elect two representatives to the Council, one from the humanities/social sciences centers and one from the sciences/mathematics centers; institute representatives shall be elected by and from those faculty members who hold 0.20 or more of their budgeted lines within such centers.
6. Faculty in the New Brunswick Libraries elect two representatives to the Council.
7. Part-time faculty elect two representatives to the Council in a manner consistent with how all other Council representatives are chosen, modified as necessary to suit the special circumstances consequent to their temporary status. The specifics of their electoral procedures shall be conveyed to the Faculty Council Chair for review and certification.
8. Council representatives are elected for staggered three-year terms, which begin on September 1 of each year.
9. Elections shall be conducted annually and election results reported to the New Brunswick Chancellor and to the Council by April 15. The Executive Committee, acting as the nominating committee, shall prepare a ballot for the election of officers and Executive Committee members, whose election shall take place by secret ballot by May 15 (see appended Calendar).
III. Operation and Authority
1. The Council normally meets seven or eight times each academic year. Council meetings are open to all members of the New Brunswick faculty.
2. At the beginning of each academic year, the Council Chair shall circulate a tentative agenda for the Council's work during that year; this is normally done as a series of relevant charges to each standing committee. The agenda and minutes for each meeting shall be made available to all New Brunswick faculty members via the NBFC website.
3. The Council shall advise the New Brunswick Chancellor on all appropriate matters including, but not limited to, curricula and academic programs; academic regulations and standards; admissions and graduation requirements; research and teaching facilities; and budgetary priorities. It is the responsibility of the Chancellor to respond to the Council's advice and to inform the Council fully about plans and proposals of concern to the faculty.
4. The New Brunswick Chancellor may refer matters to the Executive Committee for inclusion on the Council's agenda. The Chancellor and the incoming Chair of the Faculty Council shall meet each summer to plan an agenda of issues to be addressed by the Council in the coming academic year.
5. The New Brunswick Chancellor shall normally be present at all Council meetings.
6. Officers of the administration may be requested to submit to the Council information bearing upon matters under Council consideration and to meet with the Council or its committees. The President of the university shall be invited to address the Council early in each academic year.
7. Council representatives are expected to report regularly to their faculty constituents on the work of the Council and to transmit faculty reactions and suggestions to the Council.
8. Meetings of the Council are conducted under Robert's Rules of Order.
9. A quorum consists of one-third of elected voting members.
10. A vacancy resulting from the resignation of a Council member should normally be filled by an elected representative within sixty days. No Council member's term shall be cut short by reason of redistribution of delegates.
11. If a Council member is unable to serve for a semester during an academic year, his or her constituents shall elect an interim replacement. If a council member is unable to serve for more than one semester, his or her constituents have the option of electing a replacement for that time period or electing a new representative to serve the balance of the member's term.
12. The Council may not take any action that contravenes the authority vested by University regulations and policies in any academic officer or legislative body in New Brunswick or in the University Senate. It may recommend changes in University regulations and policies.
IV. Officers and Committees
1. Council officers are a Chair and Vice Chair, elected by the full Council for one-year terms. The Chair presides over meetings of the Executive Committee of the Council and over meetings of the full Council. The Chair also appoints a secretary and a parliamentarian. The Vice Chair presides in the absence of the Chair.
2. The Council Chair may serve no more than two one-year terms consecutively.
3. The Executive Committee consists of the Council Chair, the Vice Chair, the immediate Past Chair, and five additional Council members, elected at-large by the full Council via secret ballot. The New Brunswick Chancellor may be invited to attend meetings of the Executive Committee. Among other duties, the Executive Committee shall set the agenda for Council meetings, coordinate the work of the standing committees, review and evaluate the functioning of the Council, and serve as a nominations committee. The Executive Committee shall act for the Council between meetings and during the summer. Such actions may be subject to later review by the full Council.
4. The Council shall be represented on the President's Faculty Advisory Committee.
5. Standing committees, whose members are chosen annually, are as follows:
Academic Affairs Committee
Standing Charge: This Committee considers matters directly related to academic standards, regulations, curriculum and instruction, honors, research, and admissions as they apply to both graduate and undergraduate students. Its responsibilities include but are not limited to:
- reviewing regulations governing admissions, major and graduation requirements, financial aid, retention and graduation rates, minority student affairs, and honors programs, as well as academic practices and standards, including grading and inter-unit cooperation;
- assessing teaching and planning an annual conference for New Brunswick faculty on undergraduate education for the exchange of ideas on curriculum and pedagogy;
- examining new program initiatives and monitoring various policies and issues related to instruction and curriculum development; and
- making suggestions for policies regarding academic integrity and the practices and procedures for promoting academic integrity and adjudicating alleged violations of the Academic Integrity Policy.
Athletic Affairs Committee
Standing Charge: This Committee considers matters directly related to intercollegiate athletics and associated standards. Its responsibilities include but are not limited to:
- receiving and studying reports on athletics, including spending, new legislation, facilities, Title IX equity, and related items from the Director of Intercollegiate Athletics, the Faculty Athletics Representative, the Director of Academic Support Services for Student-Athletes, the Athletics Compliance office, and/or the institutional compliance officer for athletics; and
- making recommendations to the Administration on any and all athletics activities on the New Brunswick campus, including finances, athletics facilities, hiring, and other relevant issues.
Budget, Planning, and Infrastructure Committee
Standing Charge: This Committee considers all matters related to New Brunswick budget priorities and allocations, general planning, libraries and their concerns, and campus facilities. Its responsibilities include but are not limited to:
- reviewing and evaluating the probable impact of New Brunswick budget allocations and policies annually and making recommendations to the New Brunswick Chancellor;
- considering educational policies related to different times, places, and manners of instruction, including distance learning, and use of technology;
- considering library priorities, collection growth, and needs; and
- deliberating allocation and maintenance of campus facilities and such issues as campus security, parking, procurement and contracting, and campus mail and email.
Faculty and Personnel Affairs Committee
Standing Charge: This Committee considers matters directly concerning faculty, research, and graduate and professional education. Its responsibilities include but are not limited to:
- reviewing personnel policies of the University as they affect faculty, staff and graduate students;
- examining research policies and services, including research and sponsored programs, research contracts, animal care, and laboratory facilities, especially considering patent and human subjects policies of the University;
- exploring matters concerning academic freedom, equal opportunity policies, and personnel practices and procedures; and
- reassessing broad policy issues related to graduate and professional education.
This Committee shall have a standing Membership subcommittee appointed by the Executive Committee; it will be charged with encouraging New Brunswick units to provide members for a broad spectrum of representation, including all contingent faculty members (NTTs and PTLs).
Student Affairs Committee
Standing Charge: This Committee considers matters directly concerning both graduate and undergraduate students. Its responsibilities include but are not limited to:
- reviewing student-life and extracurricular activities and services, and such issues as financial services, bookstores, housing, student fees, and dining services;
- providing advice on University policies and operations as they impact students on this campus, such as University policies on student use of drugs and alcohol, disciplinary procedures, student records, and dormitories and fraternities;
- receiving updates from and making recommendations to the office of the Vice-Chancellor for Student Affairs;
- working to provide adequate and appropriate study-abroad experiences; and
- providing advice regarding the professionalization of academic and career advisement.
The Council shall also maintain liaison with other New Brunswick committees in all areas of concern to the Council.
6. Except for the Executive Committee, the Council Chair, with the approval of the Executive Committee, shall appoint the members of the standing committees and designate the committee chairpersons annually from among Council members.
7. All standing committees of the Council, except the Executive Committee, may include faculty members who are not elected members of the Council, provided that at least one-third of the faculty members of each standing committee are Council members.
8. All standing committees of the Council, except the Executive Committee, may include administrators, staff, and students.
9. Committee members who are not members of the Council have votes in committee but not in the full Council. Such committee members are expected to attend and participate in the full Council's discussion of any matter that comes to the Council from a committee on which they serve.
10. All standing committees of the Council shall submit written reports annually to the Council by June 1. The Council Chair shall issue a written annual report to the New Brunswick Chancellor and faculty by July 1.
11. The New Brunswick Chancellor may, through the Council Chair, refer matters to any of the standing committees of the Council, and receive advice from the committees. Such advice is forwarded through the Executive Committee to the Chancellor.
Amendments to the bylaws shall first be discussed at a meeting of the full Council. If a majority of the members present vote in favor, a secret ballot on the proposed amendments shall be sent to all Council members. Adoption of amendments shall require a two-thirds vote of the members who cast a ballot.
SEPTEMBER: The new Council takes office on September 1. The Council Chair circulates a tentative agenda. The Council holds its first meeting of the academic year and the committees begin their work.
FEBRUARY: Early in February the Chair sends to each New Brunswick faculty dean a list of the current representatives within his or her unit and requests election of any additional representatives and of replacements for those members whose term expires with the academic year.
FEBRUARY – APRIL: Elections within units take place. Election results are reported by April 15.
APRIL: The Chair, with the approval of the Executive Committee, appoints standing committee chairs for the coming year, and prepares a ballot for the election of Vice Chair and for the five Executive Committee members.
APRIL – MAY: Election of officers and Executive Committee members takes place via secret ballot. Normally, this is done at the last Council meeting of the academic year, to which new members of the next year's Council are invited. Only new and continuing members of the next year's Council are permitted to vote in this election.
JUNE: Committee reports are due June 1.
JULY: Council Chair's annual report is due July 1.