Resolution on the Travel Expense Policy

Whereas, the University's rationale for the new travel expense policy is to generate data on university-wide travel patterns for use in negotiating institutional travel discounts; and

Whereas, the institutions and procedures for marketing travel tickets are rapidly changing; in particular, the cheapest  fares are commonly available directly to consumers over the internet and through other sources; and

Whereas, faculty managing scarce resources have strong incentives to minimize travel costs;

Therefore, be it resolved that:

1. The University's accounting systems and procedures be augmented to record details of reimbursed travel expenditures that are deemed useful in bargaining travel discounts.

2. Faculty shall not be prohibited from making travel arrangements when these arrangements can be made at lower cost.