Minutes of the 121st New Brunswick Faculty Council Meeting
May 9, 2003

Members Present:  S. Bhuyan, R. Bumby, J. Burton, S. Carroll, J. Cassel, T. Chase, C. Chinn, M. Cotter, A. Farmer, S. Gifford, M. Gliserman, S. Hansell, H. Hirsh, M. Kalelkar, F. Kauffman, J. Krenos, J. Matthewson, D. Minch, H. Mokros, C. Nanry, J. Niessen, D. O’Connor, P. Panayotatos, H. Rockoff, D. Schilling, K. Scott, M. Siewierski, C. Sims, N. Sinha, K. St. Martin, M. Vodak, A. Walker-Andrews, J. Walkup, J. Worobey

Members Excused:  B.A. Smith

Special Guests:   J. Seneca, M..Manganaro, G. Segal, M. Gaunt
Call to Order
F. Kauffman called the meeting to order at 1: 35 PM in Brower Commons ABC, College Avenue Campus.
Approval of the Agenda and Acceptance of the Minutes of the April 11, 2003 Meeting.
The Agenda and Minutes of the April 11, 2003, approved with minor corrections.
Report of the Chair - Fred Kauffman
Major issues considered by the Council this past year included discussion of plans for restructuring the University as suggested in the report of the NJ Commission on Health Science, Education and Training; the appointment of a new president; and implications of proposed budget cuts for fiscal 04. Despite the need to respond to these issues with formal statements from the Council (http://nbfc.rutgers.edu/NBFCresponse.htm; http://nbfc.rutgers.edu/Budgtcutsres.htm ), work of the Council’s standing committees has proceeded and a number of reports and resolutions have been developed over the 02/03 academic year. These actions include:

1) Consideration of revision of the draft University Copyright Policy along lines suggested last year by the NBFC Library Committee chaired by H. Hirsh.

2) Adoption of the practice of establishing liaisons between investigators in the humanities and the social sciences with the Institutional Review Board, as suggested by the Research Committee chaired by P.Leath.

3) Development of a final report and recommendations on enhancement of TA training and supervision by the Committee on Graduate and Professional Educational Policy chaired by J. Cizewski (01-02) and H. Pedersen (http://nbfc.rutgers.edu/TATraining.htm ).

4) A resolution from the Personnel Policy Committee, chaired by P. Panayotatos, and Executive Cabinet, which recommends that the evaluation of administrators by faculty and students be extended to other administrators including provosts and vice-presidents (http://nbfc.rutgers.edu/admineval.htm ).

5) A review of the existing Policy on Acedemic Integrity by the Academic Standards and Regulations Committee, chaired by J.Krenos and R.Bell, and a resolution that the incoming Executive Vce-President for Academic Affairs appoint a university-wide committee including  faculty, students, and administrators to review existing policy and to develop a “Best Practices” manual for all instructors, with appropriate sub-sections made widely available to students as well (http://nbfc.rutgers.edu/IntegrityRpt.htm ).

6) Development of a Primer on the basic requirements of the Student and Exchange Visitor Information System (SEVIS)  and a resolution to encourage continued review and improvement of this system by the Research Committee chaired by J. Burton, to be presented at today’s meeting. (http://nbfc.rutgers.edu/SEVISprimer.htm)

7) A resolution from the teaching committee chaired by M. Gliserman concerning the establishment a common core course for the undergraduate curricula of the colleges and a resolution to form a campus wide committee/commission to study the first two years of the undergraduate curricula of the New Brunswick/Piscatawy colleges, to be presented at today’s meeting.

    In addition to the above resolutions formally adopted by the Council, several interim reports by standing committee chairs are noted.  M. Cotter presented an interim report (1/31/03) on the status of the Physical Master Plan.  The utility of considering the Physical Master Plan in light of uncertainties concerning potential restructuring of the university, and the pending budget crisis was discussed; however, it was the consensus of members present that the Physical Master Plan remain a topic of discussion by the Council.  C. Sims provided two interim reports of the Academic Services Committee.  In his report on 9/20 he indicated that acquisition of software that tracked students’ progress toward degrees would be very beneficial.  In line with this goal, it was learned from V.P. Seneca that Registrar, K. Isuo,  planned to acquire software in the Fall 02  semester to track student’s progress.  There was a general consensus that the committee should continue to work on identifying best practices in advising and develop recommendations based on this. C. Sims other interim report (9/11) dealt with the requirements for double undergraduate majors, which apparently vary considerably among disciplines in the absence of guidelines. A general consensus of the Council was that the Academic Services Committee develop statistics on actual numbers of students taking double majors, and develop clearer descriptions in the New Brunswick/Piscataway Undergraduate Catalogue of opportunities and requirements for double majors in specific disciplines.


Nomination of NBFC Officers for 2002-2003 - Fred Kauffman
F. Kauffman announced that J. Miller and H. Mokros had agreed to serve as candidates for chair elect of the Council. All of the chairs of standing committees including: J. Burton, M. Cotter, M. Glisserman, P. Panayotatos, R. Bell, J. Krenos, P. Leath, M. Siewierski, C. Sims, and A. Walker-Andrews agreed to serve as candidates to the Executive Cabinet.  He then called for nominations from the floor at large as candidates to the Executive Cabinet.  The following were nominated as at large members: C. Nanry, U. Linke, D. O’Connor, J. Cassel, T. Chase, and K. Scott.  F. Kauffman was nominated as member of the PFAC.

F.K. announced that elections would be held anonymously by e-mail and that elections would be closed on Friday, May 16, 2003.  Results of the election are included as an addendum to these minutes.

5. Report of the Vice-President for Academic Affairs - Joseph Seneca 

Vice-President Seneca expressed joy and satisfaction over the years that he has worked with the Council and offered some graceful words of advice at this his last meeting as representative of the Administration. He indicated that the Council had been very constructive and had made a difference in the administration and affairs of the University. He asked that the Council keep focused on the main mission of the scholar: “learning, teaching students, generating and transmitting new knowledge”, and to leave this place better than when we took on the job.

V.P. Seneca’s administrative report included comments on the following:

  • Items to be considered at first meeting of University Steering Committee that he his co-chairing with U.M.D.N.J. Dean H. Paz, on May 19, 2003.
    • Consider complexity of UMDNJ and Rutgers NB/Piscataway in fitting together (e.g. 2 graduate schools, multiple and overlapping programs, difference in support services).
    • Identify changes that might be made even if merger did not go through. For example, what additional more powerful collaborations can occur and what are the impediments to better collaborations.
  • 2002-2003 Faculty/Year end Awards
  • National science foundation center site visit resulting in 5-year renewal project for $25 million to continue administration of multi-center international Protein Data Bank with high speed computer environment administered by Prof. Helen Berman and her colleages.
  • V.P. Seneca urged continued advocacy on part of faculty for restoration of State budget to the University. He compared response of state legislators to other constituencies, e.g., only 7 letters received by State Senator Bob Smith for the university budget in comparison to 500 for bear hunting in N.J.
Questions& Answers
P.Panayotatos asked what was being done to follow up President McCormick’s suggestion to direct deans to discuss their budgets (but not necessarily have them approved) with all of their faculties before submitting them to the office of UVPAA or to the provosts. V. P. Seneca indicated that he would follow up on this concern.
Recognition of Joseph Seneca’s Contributions to the NBFC
Chair Elect, H. Hirsh presented a resolution form the Council thanking University Vice President Seneca for his faithful and collegial interaction with the Council over his years of service as University Vice President for Academic Affairs. (http://nbfc.rutgers.edu/SenecaThanx.htm).
Past Chair, M.Cotter and Chair F. Kauffman presented U.V.P.A.A. Seneca a gift volume (Pietro Mariani’s book of Leonardo DaVinci’s Complete Paintings) signed by past chairs and current members of the NBFC in appreciation of the productive times shared with Univ. V.P. Seneca over the years.

Report of University Librarian – Marianne Gaunt 
University Librarian M. Gaunt thanked the Council for its feedback on the previous draft of the Copyright Policy and indicated that many of the suggestions made in the review by the Council had been incorporated. She announced that the penultimate draft of the University Copyright Policy had been posted, along with a summary statement from the chairs of the University Copyright Committee and a list of F.A.Qs., with a space for comments had been posted on the Library website (http://www.libraries.rutgers.edu/rul/copyright/copyright.shtml). She indicated that feedback would be considered over the summer. She indicated that feedback on the following issues were particularly important: clarity of the document, and usefulness to various disciplines across the university. She indicated that comments received over the summer would be collated, and reviewed by the University Wide Copyright Committee in Fall 2003 before assembling a final draft to be passed on to the University for adoption during the 2003-04 academic year. 

M. Gaunt also indicated that the library was initiating steps to develop a repository of faculty research and reports using a standard format, and taking steps to assist faculty wishing to establish mechanisms to publish professional journals in electronic format.



H. Hirsh indicated that one member of the NBFC Library had received comments from a colleague who is an intellectual property attorney, raising the following concerns regarding the latest version of the Copyright policy posted on the Library website.
  • What resources constitute “Substantial Resources” that allow the University to claim copyright?  Are laboratories and certain resources for artistic expression such as kilns excluded?
  • What if a discipline has resources available that are not necessary to the university?
  • Concern that the standing Copyright Committee has half of its members from the administration. There appear to be no members of the committee representing creators of copyrighted material.
Report of the NBFC Library Committee - H. Hirsh
H. Hirsh presented a resolution from the Council presented a resolution from the Counncil thanking M. Gaunt for allowing the Council to be involved in crafting the present draft of the Copyright policy while it was in the formative stages, and before it was distributed the broader university community. (http://nbfc.rutgers.edu/LibCommRes5_03.htm)
Report of the Research Committee, Primer and Resolution on Implementing SEVIS Requirements - John Burton
J. Burton indicated that the Research Committee in collaboration with Marcy Cohen, Director of the Center for International Faculty and Students, developed a “Primer on International Students at Rutgers-New Brunswick: From Application to Graduation” to assist member of the university community to understand the basic requirements of SEVIS (Student/Exchange Visitor Information System) .and its application by members of the university community. It was agreed that this document would be distributed to all faculty after minor revisions suggested at the meeting.

J. Burton also presented a resolution on SEVIS concerning the Research Committee’s assessment of this program and a statement on its future application by RU students and faculty .In general, it was felt that there is still significant question and debate, both within the university and throughout the nation, on the appropriateness and adequacy on the use of SEVIS to protect domestic security and promote the values of academic freedom, which have been associated with this country and its universities for centuries. Consequently, the Research Committee recommended that Council encourage the President and administration of Rutgers University to continue to support ongoing study of the appropriatness of SEVIS that was not done previously because of the hasty design and imposition on Rutgers and other universities and to support and promote recommendations resulting from such study. The resolution was adopted in principle by members present at the meeting; however, due to limited time remaining, it was agreed that final wording of the resolution be reviewed and amended if necessary by the Executive Cabinet before final adoption by the Council.

Report of the Teaching Committee – Review of General Education Requirements of the Undergraduate Colleges .– M. Gliserman 
M. Gliserman indicated that differences in undergraduate degree requirements were minimal among undergraduate colleges in New Brunswick/Piscataway; however, there does not appear to be a clear evidence of a cohesive curriculum for the first two years in the undergraduate colleges. The committee concluded that there should be some cost effective method to develop some degree of intellectual correhence in the first two-year curricula of the various undergraduate colleges. They recommended that President McCormichk and/or the incominig Vise President for Budget and Academic Affairs form a committee.commission to:
A) Study the first two years of curricula in undergraduate colleges in terms of organization, goals, pedagogy, and expected outcomes, and
B) Make recommendations to the university community based on its study.
Colleges and Fellows, at the present, do not seem to be a viable system for instituting curricular changes.
The report also included a suggestion for a common undergratuate curriculum. It further indicated that Composition 101 appears to be the only current course that ties the intellectual current of the undergraduate colleges together. Although it is a course that all students are required to take, the brightest students place out of this course.  The report suggests that this existing course with its network between colleges be considered as a university-wide course for all undergraduate students. Could this course be reinvented to include all students? Could a course on Great Books of the 20th Century be used to enhance the intellectual ties between the undergraduate college curricula?

New Business – None
Old Business – None
Adjournment – Meeting adjourned at 3:35 PM


Addendum: Results of Election for NBFC Officers, May 16, 2003


Chair Elect:  James Miller

Executive Cabinet:

(from standing committees):  M. Cotter, R. Bell, M. Gliserman
(from mebership at large):  D. O’Connor, K. Scott

PFAC:  F. Kauffman