Members Present: R. Bell, S. Bhuyan, R. Bumby, J. Burton,
S. Carroll, J. Cassel, T.
Chase, D. Denhardt, A. Farmer, Z. Gajic, M. Gliserman, J. Haviland-Jones,
H. Hirsh, M. Kalelkar, F. Kauffman, J. Krenos, U. Linke, S. Martin-Marquez,
J. Matthewson, H. Mokros, D. O’Connor, D. Schilling, C. Sims, B. Smith,
A. Walker-Andrews, J. Walkup,
Members Excused: M. Cotter, J. Miller, D. Minch, C. Nanry, J. Niessen, P.Panayotatos, F. Popper, T. Szatrowski, M. Vodak.Guests in Attendance:Vice President for Academic Affairs, Joseph Seneca. Director of International Faculty and Student Servoces. Marcy Cohen. V.Greenhut (Center for Ceramics Research)
|1.||Call to Order
F. Kauffman called the meeting to order at 1: 39 PM in Brower Commons ABC, College Avenue Campus.
|2.||Approval of the Agenda and Acceptance of the Minutes of the February
28, 2003 Meeting
The Agenda and Minutes of the February 28, 2003 were approved.
|3.||Report of the Chair - Frederick C. Kauffman
|4.||Report of the Director of the Center for International Faculty
and Student Services - Marcy Cohen
M. Cohen gave a detailed report on the new Federal requirements imposed on universities by the Student/Exchange Visitor Information System (SEVIS). This is a system mandated by Congress and developed by the U.S. Dept. of Justice and Dept of State to collect, maintain, and track certain information regarding international students and scholars (persons with F, M and J non-immigrant status) and their dependents in the U.S. Currently, there are approximately 2900 people being tracked at Rutgers. Any change in a visitor or dependent’s status must be reported, e.g., changes in dorm rooms, addresses, courses and hours of study, and marital status. These must be reported in real time; however, computer programs & software to do this are still under development and not working effectively. I-20 Forms, needed for a number of different purposes, e.g., application for new or extended visas, work positions and traveling, must now be generated through SEVIS. Implementation of the program continues to evolve as the INS develops new rules. Working with SEVIS is far from optimal and has increased the work load of the Center enormously.
Efforts to implement SEVIS include workshops that inform foreign students and educate faculty of the law regarding participation in SEVIS, i.e., requirements and regulations that need to be followed closely by international students in order to stay in status. A helpful document “An Introduction to SEVIS” describing basic aspects of the program and useful web-sites put together by M. Cohen and her colleagues in the Center was distributed to NBFC members in attendance. Currently, a “Full Course of Studies” is what the school defines as the equivalent of full time progress toward a degree. There are plans to include University policy concerning compliance with SEVIS in the next catalog and there are plans to include relevant information on a University web site under the office of H. Waterman.
There was general consensus that the new Federal requirements raise significant problems with large costs for the University. A lack of communication existed between the INS and academic communities during the development stages of SEVIS. A consequences of the new requirements will be greater difficulty in obtaining visas for foreign students and attracting them to the University. The AAU has become active in exploring implications of the new regulations and lobbying efforts on behalf of universities are underway in Washington V.P. Seneca commented that the SEVIS has raised significant problems for universities across the country, and that costs of implementing this system far exceed any perceived benefits at the current stage.
|5.||Report of University Vice President for Academic Affairs – J.
Vice-President Seneca complimented the Council on its efforts to support the students’ recent rally in Trenton, to encourage colleagues on the New Brunswick/Piscataway campuses to be in touch with Gov. McGreevy and state legislators to rescind proposed budget cuts to the University.
V.P.Seneca mentioned that despite budgetary constraints plans for restructuring were going forward and indicated that he and Dean H. Paz of UMDNJ were forming a committee of 20 people from both universities to work together in addressing issues related to proposed restructuring. He asked H .Hirsh, as the incoming Chair, to represent the NBFC on the committee. Some initial questions suggested for the committee’s deliberation were: What can be done to make the two universities better if they were to remain separate? What would be required to merge the 2 institutions? What can be done to enhance collaborative research already underway between the two institutions? How are certain operational issues for students and faculty, e.g., parking, library, health benefits, best resolved? He indicated that anything that is working would not be changed and it will be important to identify what is not working and to remedy this first.
V.P. Seneca called the Council’s attention to the statement by Pres. McCormick regarding mutual respect and dignity among members of the university community in discussion of the emerging war in Iraq. It is appropriate for the university to be a place for dissent and open discussion of different opinions. Open dialog with students on profound issues surrounding current events is appropriate and in line with the mission of the University.
V.P. Seneca closed his remarks by calling the Council’s attention to two accomplishments that his office has been proud to foster recently. First are the “Italian Hours”, a series of events reflecting the cultural heritage of Italy sponsored by the Rutgers Italian Studies Committee. A selection of diverse artistic, culinary, and historic presentations are scheduled at various venues at the University during the upcoming month of April. The second, is an article and photographs by Professor Richards Lutz of Marine Science at Cook College that appeared in the February, 2003, issue of National Geographic Magazine. The article reports the work of Lutz and his colleagues describing the unique features of deep hydrovents formed by volcanic eruptions in the depths of the ocean. Future plans include the development of an Imax film featuring work on hydrothermal vents to be premiered at the Liberty Science Center. The latter project is being completed with support from the National Science Foundation.
|6.||Discussion of New Charges to the Personnel Policy and Budget and
Planning Committees – H. Hirsh
H. Hirsh presented a resolution asking the University Senate to consider how the system of evaluation of deans is working. After minor amendments of a draft resolution from the Executive Cabinet, the resolution (attached to these minutes) was adopted unanimously by members present.
A second topic discussed by H. Hirsh was the uniformity of practices in regard to department chair appointments in their units. There have been several cases where internal votes for department chairs have either not been considered or passed over by deans. There was a brief discussion of practices of chair appointments followed by departments represented by various members present. Based on the relatively small sample of faculty present at the meeting, it was felt that it would be useful to have a broader input on this topic from the entire NBFC membership. It was agreed that a letter addressing the following four points be sent to the membership:
(1) How is the voting for chair conducted in your department? In particular who collects and tallies the vote, the faculty or the dean?
(2) Is the result of the vote communicated to the voting faculty? By whom?
(3) Has the dean overridden a vote in your department?
(4) If yes, did the dean communicate to the faulty the reasons for doing so? In what way? Was the reasoning persuasive?A copy of the letter sent to NBFC members regarding chair appointments is appended.
|7.||PFAC, New Issues.
Resolution thanking President R. McCormic -. Arlene Walker-Andrews and M.
A. Walker-Andrews announced that the next PFAC meeting would be held before the next Faculty Council meeting on April 11. There were no new issues to be added to the list to be disussed at the next meeting.
M. Gliserman presented a draft of a brief statement of thanks to President McCormick to be communicated to him at the next PFAC meeting. After a brief discussion of the draft, the following statement was approved unanimously:
Dear President McCormick,
D. O’Connor announced that the N.J. Assembly Budget Committee would be meeting on March 19, 2003.
H. Hirsh raised the question of University Copyright Policy. V.P.Seneca indicated that he would follow up with the University legal staff and librarian concerning the status of the Policy.
The meeting adjourned at 3:30 PM